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Make any necessary edits to the email Subject and Message.

 

Composing email contents

From

Containing the name and email address of the current user (read only). If you have specified more than one email address in your User Details, it will be the first address listed. If you do not have a valid email address listed in your User Details you will not be able to send email.

Subject

You can modify pre-filled texts which are based on your selection of date ranges and upcoming matches to suit your need or leave as is

Message

You can modify the pre-filled texts into whatever contents you want.

Note
If a map link has been set up by the association for a particular venue, a link code will display within the message - eg maplink1234. When the email is sent, this will be converted into a clickable link which provides an interactive street map for that venue. You can remove the maplinks by deleting everything within the brackets [], otherwise do not edit the maplink or it may not display correctly within the email.
Attachments

To attach a file:

  • Click the Browse button
  • Locate the file to be attached in the popup dialog box and click Open/OK (depending on your browser) to confirm
  • Click the Attach button


Files that are attached to the email are then displayed in a table, giving the File name and size. More than one file can be attached, and attachments can also be removed prior to sending by clicking the Delete link next to the appropriate file in the table.

 

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General information about sending messages

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Note
  • Not all file types can be attached to reduce the possibility of viruses being emailed. In particular, 'executable' files (eg .exe, .bat etc) cannot be attached. An error message of Illegal file type will display if an illegal extension is attached.
  • Attached files should not exceed a total of 100-200 kB in size. Larger files can be attached, however depending on your connection speed to the Internet, they may take excessive time to attach, and cause the page to time out. Also, most users do not prefer to receive emails with large file attachments, as it can take excessive time to download these messages. Strongly consider 'zipping' large files using a utility such as Winzip.
  • Please read our Terms and Conditions about improper use of email, in particular the sending of offensive content.


Email Options

Send a copy of message back to sender

If checked you will receive a copy of the email you have just sent. In some cases, where user information is automatically filled in (e.g. player availability emails) some parts of the email may be blank.

Only display recipients with a valid email

If checked, the recipient list will be further filtered to not show recipients who have no, or an invalid, address. Although is not possible to send messages to such recipients, this option can reduce the size of the recipient table, and make it more readable/usable.

Hide email addresses

By default the recipient's email address is shown under their name. This option hides the address, and reduces the size of the table to make it more readable/usable.

Recipients

Recipient List

All potential recipients are listed, each with a checkbox. The recipients listed are determined by the type of message you are sending, and possibly by other Show/Filter options on the page itself. Check the boxes next to recipients you wish to send messages to. Note that the checkboxes next to recipients without valid email addresses are disabled. To check or uncheck all recipients toggle theSelect All/No Recipients checkbox. You must choose at least one recipient before sending your message.

Extra recipients

some screens also allow the entry of one or more 'free-text' email addresses. Entries must be separated by a semi colon (;)

 

To Send your message click the Send ... button. You will be asked to confirm the send. Duplicates will be removed - only one message will be sent to each email address/mobile number even if more than one recipient has these listed.

Note
Note that while all attempts are made to deliver your email (including re-trying several times if a recipient's email server does not respond), due to the nature of the Internet, the delivery of all messages cannot be guaranteed. If you suspect that messages are not getting through to a recipient who has a valid address (eg you have been able to email the recipient via your normal email client application), then please submit a support ticket.