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Mode: Competition Management Menu: Competition -> Teams & Affiliates -> Entity Teams |
This screen allows the creation and management of Entity TeamTeams i.e. Teams within the current organisation/Representative teams and teams, and the allocation of these teams to a particular grade(s) in a particular season(s). See Type of teams below for an explanation of the different types of teams. one or more grades in one or more seasons.
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There are different types of teams and squads :
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- Child Organisation teams
These are teams that relate to separate organisations that are affiliated to the organisation that manages the competition. These organisations are related in some way to the current organisation via a hierarchy - for example, the clubs that are affiliated with an association. Once organisations have been affiliated, these type of teams are created via the Allocate teams to grade screen (part of Grade Management), in which a participating organisation (e.g. a club) is assigned to a particular grade for a particular season. These types of teams are used where a competition is run by an managing organisation (e.g. associations) between participating child organisations (e.g. clubs) which are affiliated with the managing organisation. Participating organisations can log in to the system and typically have the responsibility to manage/select the team selections for each match, and would usually select the teams each week from players in their player list, or squads. By default, the team name is that of the participating organisation (e.g. the club name), however this can be changed via the Team Settings screen. It is also possible for the same club to field multiple teams within the same grade/season.
Example:
Association A runs competitions between its member clubs C1,C2,C3 and so on. From year to year, the same clubs tend to enter teams in the competitions. The Association would set the competitions up as Child Organisation teams. Each club can then log in and enter results. The association reviews results (or can optionally enter results on behalf of one or more clubs).
- Entity Teams (also known as 'Teams within the current organisation) - these teams are created within the managing organisation (e.g. association) itself, and have no relationship to another organisation. These types of teams are typically used by organisations running tournaments or competitions where the teams are transient in nature (e.g. change year to year), or the teams cannot be thought of as belong to an organisation (e.g club). These teams can only be created via the Entity Team Management screen. The Allocate teamsscreen is then used (as above) to allocate teams once they have been created. As there is no participation from other organisations, the managing organisation is responsible for all data entry (e.g. team selections, scores etc).
Example: Association A runs annual tournaments or ad-hoc competitions where teams are entered every season. The teams often have different names and participants from year to year, and there are no 'clubs' behind the teams. The association would set the competitions up as Teams within the current organisation. The association enters all results.
Within a given competition/grade, the above team types may be mixed. For example, a grade can contain both child organisation teams and Teams within the current organisation.Comparison Table | | Child Organisations | Entity Teams |
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| Adding to the current organisation | Contact Support to affiliate an organisation to your organisation. The organisation will then be listed in the Child Organisation (affiliates) screen. | Create via the Entity Team Management screen. | | Removing from the current organisation | Contact Support to remove an organisation from the list. Any teams previously allocated to grades/seasons will not be affected. | Delete via the Entity Team Management screen. If the team has been allocated to a grade/season, the team will not be able to be deleted but can be made inactive instead. | | How to add to a grade and season | Via the Allocate Teams screen. | Via the Allocate Teams screen. | | Can squads be set up? | Yes, via the Team Settings tab of Grade Maintenance. | Yes, via the Team Settings tab of Grade Maintenance or the Entity Teams Management page. | | Players come from the child organisation's player list. | Players come from the managing organisation's player list. | | Squads relate to a single grade/season only. | Squads persist across grades/seasons if applicable. | | Who enters teams selections, match results etc? | Either someone with an admin login to the child organisation, or the managing organisation. | Someone with an admin login to the managing organisation. | | Admin logins to enter results? | Yes. | Not for the team members, this is done at the managing organisation level. | | Can participants login? | Yes. | Yes. | | Can be re-used across grades/seasons | Yes. | Yes. | | Can allocate multiple instances to particpate in the same grade/season? | Yes. | No. | | Public site access | Can customise the ResultsVault public site for the organisation to get a view of the fixtures, ladders for just that organisation (or can also view via the managing organisation). Can also setup a SportzVault site attached to these results. | Can't customise for the particular team, but can customise the ResultsVault public site for the managing organisation to get a view of the fixtures, ladders. |
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Squads are a collection of players that are defined as the basis for selecting teams for a given match. For example, a particular team may only ever select a team from a group of 20 players out of the club's player list. By defining a squad with those 20 players, by default the team selection page will filter the player list to just those 20. Squads - Child organisation type teams These can be edited by the managing organisation via the 'Team Settings' tab of Grade Maintenance, or at the child organisation level via the 'Grade Configuration' screen. Squads are defined for a given season and grade only, and need to be setup separately for new grades or seasons. These can be edited by the managing organisation via the Team Settings tab of Grade Maintenance, or via the Entity Teams screen. These types of squads persit across seasons and grades (if the team is entered across multiple seasons or grades) and don't need to be set up every time. |
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Child organisation type teams are not managed on this screen |
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. Please use the Allocate teams to Grade page to add child organisation type teams to a grade. |
Rules for creating teams
- A team can optionally have 'default' players added to it from the organisation's player list. If default players are added, then the team for each match is automatically selected from the default players when match results are entered for that match (ie these players are deemed to have played in the match). Automatic team selection will not overwrite existing team selections.
- If default players are added, then no other team in the organisation can have exactly the same players.
For example, if a team already exists with players A, B and C, the system will not allow creation of another team with A, B and C. However, if the existing team has not already been allocated to the selected grade/season, it will be allocated. A new team with members of A and B, or A, B, C and D can be created. - The team must have a name - by default, this is the names of any players selected as 'default'.
The team name must be unique within the organisation.
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If two teams actually operate under the same name, they still need to be created here with different names, however when allocated to a grade (via the Allocate Teams screen), names can be changed as required.
For example, there may be two teams known as 'The Aces'. The second team must be named differently in the system, so it could be created as 'The Aces 2'. When allocated to a grade, the 'display name' can be set back to 'The Aces'. In this way the two teams can be distinguished within the Team List, but still display with their correct name within fixtures and ladders. |
Adding New Team
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- Click the Add New Team link.
Enter the team name
which must be unique within an organisation.
- To create another team simply repeat the process. When finished creating teams, click the Cancel Add link.
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- Go back to Team management page and locate newly created team for editing its squad
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2. Select appropriate players and move them into squads
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- Active - This toggles the team between active an inactive. Making a team inactive only hides it from the Team List.
- Click the Update button.
Editing Team
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- Click the Edit link in the Edit Team column for the team within the Team List.
- Make any necessary changes as above and and click the Update button.
Deleting Team
- Click the Delete link for the team within the Team List.
- Click OK to the confirmation message.
